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In instances where speakers are being courted from out of town, I'm curious if organizers offer to pay for all travel expenses since paying any portion of speakers' fees is out of the question? Also, curious, if it is within the guidelines to connect speakers with ancillary speaking opportunities in the community (independent of the TEDx event and following the TEDx event in which they are a presenter)? In that case, the speaker would potentially be able to assess and collect their traditional speaker fee from another entity making the trip and overall experience more worth their while, personally, professionally and financially. Anyone have any experience with this type of situation or any related insight to offer? Much obliged.
  #learning #tedx #speakers #programming
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Erin Gee's profile photoEric Herod's profile photo
2 comments
 
i had 3 speakers from out of town for TEDxElginSt. We paid for the train cost of one (one way, fortunately). The others 2 paid their own travel expenses. We also found a hotel sponsor to provide a discounted rate and get a comp room.
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Joseph Fulton

Discussion  - 
 
Who handles the design of post-event surveys?  I would like to speak to someone with regards to the design of the survey.
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Joseph Fulton's profile photoErin Gee's profile photo
2 comments
 
I'm very curious about how your survey is put together.  We use the Satmetrics/Bain Net Promoter system for local Salon events.
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Please vote, add & tell us whether you are an expert in using a particular learning tool... http://t.co/VRgYxYjbuI Thanks for participating :)
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Join Kate (TED Writer) and Lauren (TEDx) to talk about Impact stories, and how you can contribute yours to be featured on TED.com.
This Hangout On Air is hosted by Lauren Cucinotta. The live video broadcast will begin soon.
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Brendan Lea

Welcome and How-tos  - 
 
I'm in the process of creating and combining the slideshow for the event.  I I was wondering on the speaker introductory slide if I can have the speakers name, title of presentation, and the logo for the event?
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吳以璿's profile photo
 
You sure can. :)
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Brendan Lea

Welcome and How-tos  - 
 
6 Days and counting until TTEDxYouth@BIFS(my first as a TEDxOrganizers.  I do have a few question about the video editing after.
I know it has to be uploaded onto Youtube but is their an official account/channel that they should go to?
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吳以璿's profile photoBrendan Lea's profile photo
9 comments
 
Thank you.  It's nerve wrecking but I'm trying not to let the presenters see my nerves.  
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Lauren Cucinotta
moderator

Calendar  - 
Lauren Cucinotta was in a video call with 9 others
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A while ago I set up the TED and TEDx Fans in Poland group, and today https://www.facebook.com/groups/TEDxFansPoland we got our 1000th member,. The idea is to build community among those who attend rather than just organise TEDxs.. 

Is this worth trying in your country.? I don't know but I thought I'd share

Another idea I am working on is TEDsurfing

www.facebook.com/groups/TEDSurfing/
Phil Klein helped me organise a Hangout about this at the on line Global Gathering, and Ralph Talmont at TEDxWarsaw gave me the stage a couple of times. The idea is to make it as easy to meet and stay with TEDsters and TEDx-ers as it is to stay with Couchsurfers as you travel round the world (and of course have TEDsters from other parts of the world contact and meet you when they are where you are.. 

My TEDx talk at TEDxKrakow back in 2010 was about launching global movements  (in that case about Wojtek the Soldier Bear)  on zero budget using social media. It's still incredible what is possible when a global community rallies round a a cause they believe in

if anyone reading this wants to actively participate, I need help, and there are things you can do -  specifically, organise a meetup together with your local CouchSurfing community (here in Krakow there are 22,000 registered CouchSurfers). I bet there are more than you realise in your home cities.  I can help and will make it  happen.
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J. J. Morr

Discussion  - 
 
Really happy to be a part of this online learning community! My TEDxYouth Event, TEDxYouthBuildCharterSchool, takes place Friday, May 16th, 2014 at Compton YouthBuild.

Perhaps this would also be a good time to solicit the advice of the collective: best practices on collaborating with and managing speakers?

Thanks all!
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Marconi Pereira's profile photo
 
Hi JJ,

1) respect their time, but don't forget your own schedule;
2) ask their details asap: high res picture, bio, visuals;
3) rehearsal, rehearsal, rehearsal (consider using Skype also);
4) know the order of presentations, who is before and after each speaker (so everyone can know what the other speaker will talk about);
5) Inform each speaker their presentation time (it`s always good to know who enters the stage);
6) have "angels" to look after each speaker, or at least the 2 in the sequence to enter stage (give their cel phone # to speakers, they may need them);
7) take care of everything related to their transportation (from their place to the place of the event, from the event to the hotel etc.);
8) visuals: have a designer to adjust visuals;
9) be able to respond asap any requests, specially from those busy speakers;
10) Speakers' assistants are your best friends!
11) Don`t be afraid to adjust their times and even edit their content.
12) Don`t forget to tell them: if they explode time on stage, the chances to go to TED.com website are reduced to zero.
13) have a list in your hand about each speaker, their bios, their phone contacts, their email addresses and assistants. You may need sometime (to speak to a PR, to the press, to some sponsors.
14) enjoy your time with them and try to create mindful questions, the ones which challenge them.
15) read everything you can about your speaker: books, blogs, ways of thinking, press, news.

Enjoy!
Cheers,
Marconi
TEDxRio
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Brendan Lea

Welcome and How-tos  - 
 
About a month to go.  Really gearing up the preparations now.  I have been asked if we could sell snacks at the event.  I looked at the rules and there doesn't appear to be anything specific.  Any thoughts?
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Todd Palmer's profile photo
 
We include lunch with our ticket price. Speakers books are sold after the event… I don't see why you cannot sell snacks.
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About this community

This is the place to to grow your abilities and share your learnings as a TEDx Organizer. We'll provide a calendar of events, including online hangouts, a structured learning series, and an archive of past learning sessions. All TEDx Organizers are invited and encouraged to participate.
 
We have several potential speakers that are affiliated with a local university (small community, one major university). The university declined to be an "umbrella" sponsor for our event, but they have expressed interest in aligning one of their more relevant business units with a lower level partnership (ie, the business school, not the entire university). If we align with one business unit does that prevent me from including researchers from other university business units in the university on the speaker lineup (ie, biology, research, technology)? In this case, the potential sponsor would be branded as "X Business School" not as "X University." Thank you for any insight you can share on this subject.
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Robert Brown's profile photo
 
No, it does not prevent you from including others. I think the point is for TED & TEDx events to stay autonomous so you are not prevented from presenting the best possible speakers. One of my sponsors hosted the event but i also brought presenters from other institutions... i would think the university would welcome collaboration and open discourse...
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Steve Turnbull

Discussion  - 
 
Time we thought this through I reckon..
2
Randy Bretz's profile photoSteve Turnbull's profile photo
2 comments
 
+Randy Bretz My pleasure Randy. And hope the presentation is suitably distracting. Steve
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Hello friends,
It was a great experience to have TEDxDRIEMSLive,
My query is : "How many TEDx events one licensee can organise in a year?"
thank you.

Prathamesh
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mohamed falfoul's profile photoprathamesh sonar's profile photo
3 comments
 
I see
I mean if you want to host other events all you need is to reply fo a license
You can organize as many events as you want :)
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I learned that TEDxAmsterdam works with a creative team to make their event what it is. Does anyone know about this/have more information? Or know similar groups that I can look into? Perhaps any in California?
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Alisa Amupolo

Video Library  - 
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Anwar Dafa-Alla's profile photo
 
Congrats  :)
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Hi all, a quick question again. For the TEDx rehearsal, do you recommend a full run through as the actual show or partial rehearsal where the speakers only speak for several minutes. All insights are welcome based on your experience. Thank you!
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Dengting Boyanton's profile photoRobert Brown's profile photo
20 comments
 
+Robert Brown Thank you very much for the information! Very helpful!
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Hi, can someone quickly inform me where we can purchase the TEDx red round carpet for the stage? I tried to search it online but was not able to find it. Thanks.
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Dengting Boyanton's profile photoJennifer van Braam-Wong Swie San's profile photoRobert Brown's profile photo
19 comments
 
+Robert Brown Thank you SOOO much. This is extremely helpful!!!
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Phil Klein
moderator

Welcome and How-tos  - 
 
Hi All, if you're around tomorrow morning, join the TEDx Organizers open conversation. https://plus.google.com/u/1/events/c4vmr4ccthuhbjasi7hmov2pouk
TEDActive2014 attendees will share how the TEDx workshop went, what they gained as a TEDx organizer from attending TEDActive. All TEDx organizers are invited -- it would be great to have a mix of those who did and didn't attend TEDActive. 
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Marcela Garcia's profile photoRichard Lucas's profile photo
2 comments
 
I took part in this Hangout.  I think that a TEDxLive in the format Open Space Technlogy conference could work well.
the idea of OST is that the best bits of a conference at the breaks, so the conferences are one long facilitated "break".  TED is the exception where talks are way better (and shorter) than normal..


What Lech and Ula Madej did for TEDxKrakowLive was to have workshops and discussion during the breaks between and before the live streaming.
 http://www.ted.com/tedx/events/11669

Because of time differences the event started at 16 with live streaming at 17.

Could it be modified to be an all day event? with a focus on facilitated workshops, community building activities., and then the TED talks as an inspirational high spot to end the day?

If you are in a different time zone then maybe the TED talks could be a kick off and the OST

best regards from Poland

Richard
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A few hours to go to TEDxWindhoek 06 March 2014, catch the lifestream. www.livestream.com
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