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Troy Christmas

Tips and Tricks  - 
 
TaskClone makes Asana-specific video and support for Evernote users
Asana is one of the most frequently used apps for +taskclone users.  We decided to provide a Asana-specific video and setup docs showing how TaskClone works with +Evernote at http://support.taskclone.com/customer/portal/articles/1592828-asana-setup-and-use
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Here's a nice trick I just discovered with +Asana...
You can search for tasks NOT assigned to you! I wanted to be able to see all the tasks that I follow but are not assigned to me. I thought this was going to be tough because there's no "Not assigned to" field to search by. BUT, in the "Assigned to" field I just tried to type "not me" (mainly because I was bored) and what do you know.. it's an option! It appeared as a popup selection for me to click on. Now I have a saved search to quickly see every incomplete task that I follow... Time to crack the whip!
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Jeremy Roberts's profile photoAlex Schleber's profile photoTroy Christmas's profile photoSharon Kimble's profile photo
3 comments
 
Yep, that's right, Skitch :)
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Nitin Juneja

Tips and Tricks  - 
 
I am trying to figure out how you can do and search on optional criteria. Specifically, I am interested in searching for tasks with priority of "TODAY" OR tasks that are OVERDUE. I seem to be able to do a search for tasks with a priority of TODAY and those that are OVERDUE.

Any clues?
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Nitin Juneja

Tips and Tricks  - 
 
is there a way to auto hide completed tasks. Currently I end up clicking 'Archive Completed Tasks' to hide them
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Jimmy Parent's profile photoDenise Dukette's profile photo
3 comments
 
It is coming in the latest update...whenever that actually happens, I don't know.
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Lars Shirey

Tips and Tricks  - 
 
The flexibility of Asana helps with all I have to do in some great ways, especially for a lot of my personal daily chores. For example, in combination with Asana's mobile app I use it when I go grocery shopping and need stuff from the pharmacy.

The link goes to a public version of my checklist. In the description field, there's a detailed explanation of how I use it with priority headings to help organize. In summary:

Each time you go grocery shopping, make a copy of this list, uncheck what you need and record what you've purchased. Add comments as appropriate (i.e. brand preference, liked, yuck don't buy again, etc). 

Hope it's of help to some of you.
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Lars Shirey

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One of the great things about #tags is how you can leverage filtering.
Let's face it, the biggest challenge of any task management system is eventually you get overwhelmed by the very thing it's suppose to facilitate ... TASKS!

One of  the many things I love about Asana is how you can use tags for  GTD "context" methodology. 

For example, think of all those "little" things you need to get done each day yet, at the end of the day, few were completed because they got  lost in all the "noise" of the day.

How many times do you find yourself in between meetings, conference call, waiting on a client, need a break from your "big" project, etc. and find yourself with 15 minutes free to do "whatever". Yet suddenly wondering what you can or should knock out in this period of time.

In Asana, here's what I do:
I have a list of "context" tags that are time specific.

<3m, <5m, <15m, <30m, <60m, <90m, <180m, >1D, >3D, >1W

OK, some of you may think I've gone a bit overboard on the use of  tags, especially with the Day Week ones, for what's estimated to complete concrete, singular tasks. They're included to reflect how time "context" tags can be used in projects and tasks with sub-tasks when planning out one's week. Sorry, I digress ;-)

What is great is when I have some unexpected "slack" time, say 15 minutes, I just click on the <15m tag and quickly pick from the list and knock of one of those pesky little tasks I've been meaning or need to  get done today.

At the end of the day I rarely say to myself "Damn, I didn't get any of those little, yet important/urgent, things done today!"

Hope this #tip is of help to some of you.
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Dean Morrison's profile photoSam Matla's profile photo
8 comments
 
I have been using Tags with Colours as a very Visual way to see what is what but the one thing that annoys me is that there seems to be no logic in the order tags are displayed next to / inline with the Task. It is not even Alphabetical which would make sense. I would like a way to sort the priority of a tag so that it is always displayed first, second, third, etc. For example I have a set of Tags for different clients & suppliers, and then another set for things like Due, To be recorded, Paid, Etc. So ideally I would always like the name of the client or supplier to show up first and then the main task and then a possible secondary task. Also Project or Team tags should always come before regular Tags.
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Clay Roper

Tips and Tricks  - 
 
MARKING PARENTS

To signify to co-workers and my future, forgetful self that a task has subtasks, I'll put a ">" at the front of the task name. I borrow this from the way that I name groups in Adobe CS programs. Keeping the mark at the front of the name keeps it from being hidden from view when the task name is truncated.
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Lars Shirey's profile photo
 
I do the same thing, works very well. Thanks for sharing :-)
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Clay Roper

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WAITING IS...

On tasks that I can't complete until someone else takes action, I add "......" to the beginning of the task name and a subtask describing the action I'm waiting on. This is great for actions that involve non-asana users (weirdos...). These tasks also get a "..." tag which is starred for quick access.
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Lars Shirey's profile photoClay Roper's profile photo
3 comments
 
That's an interesting approach to easily scan tasks. Thx for sharing.
As for myself, I use the GTD method of adding an "@Waiting" tag (interesting in G+ comments you need to add quotes or it takes on a different meaning ;-)
I could also add the tag as a prefix as well yet I see the tag easily and can always search by tag: "@waiting" as necessary.
Just a different way to skin the same challenge.
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Grovo

Tips and Tricks  - 
 
Lots of people start relationships online, but did you know it's even easier to end them online? Especially if you use Asana! Find out how: The Daily Grovo Presents - Breaking Up is Easy to Do
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Tevya Washburn's profile photo
 
Haha! This is pretty funny if you're an +Asana geek.
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yogayoga

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Our 'Body Schema' responds moment by moment to impressions of the world around us and our body - Updating our 'Body Image' is one of the most efficient and sustainable ways to improve coordination.
To experience what this means in terms of embodiment, here's one or two tips to get you started.

www.facebook.com/yogayoga.amsterdam/posts/874603412555557?stream_ref=10
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John Torres's profile photoyogayoga's profile photo
2 comments
 
oops
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Troy Christmas

Tips and Tricks  - 
 
TaskClone gets Evernote Todos into Asana
We posted on this before, but now there's a video specifically using Asana.  The explanation is also probably a bit clearer than before.
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Eike Riedel's profile photo
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TaskClone Creates Asana Tasks from Evernote todos
Never again forget important tasks lost in your notes!

After a 3-minute setup, simply mark tasks with a checkbox in any Evernote app and TaskClone automatically sends them to the Asana task list, project or tag of your choice.  

Different from other integrations that work at the note level, TaskClone allows you to send each individual item represented by a checkbox. 

You'll need the email address of the Asana task list, project or tag - see  https://asana.com/guide/tags-email/email-incoming

Goto http://www.taskclone.com/

#Evernote #productivity
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Troy Christmas's profile photoKurt Francom's profile photoJames Wagar's profile photo
4 comments
 
+Kurt Francom You've designated a notebook for +taskclone to search.  Whenever you create or update a note in that notebook with a checkbox, the text associated with that checkbox will automatically go to Asana within 30 seconds of syncing your Evernote account.  

Asana may take a few minutes to process the email sent to it, but you can check your Gmail sent folder to see exactly what was sent to Asana.

We also recommend that you set up TaskClone to search notes with a specific tag (like you did for notebook).  Using a specific tag (as indicated in the video) prevents note conflicts caused by Evernote's auto-save feature.  You can learn more about that on our blog - http://taskclone.com/blog/using-taskclone-effectively-just-got-easier/
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Lars Shirey

Tips and Tricks  - 
 
I've been using the "Sync with Calendar" quite a bit and it really helps start my day out with those tasks I need to focus on that day.

However, as it not a two way sync (a feature request I wish Asana  would implement ASAP e.g. GQueues does this very well), I'm not able to relabel the task so I can reorganize the list by task title (or date but that's another issue) from GCal.

Here's my workaround, from within Asana:
As Google lists "All Day" tasks by alpha-numeric Title, I've use the following code for some time to reorg by priority (i.e. those tasks I should do 1st on my list):
A01., A02., A03., B01., B02., B03., C01., ...
From within Asana, when I review all tasks assigned to me within a workspace, I now prefix those task titles with this code. i.e.:
A01. Post Task "Priority" tip and trick to Asana G+
(yes I really did add this task during my nightly review last night :-)
A02. text1234
B03. text5678
A01. text8910
C02. text1112
Now, with the projects set to sync from GCal, when I start my day I see a list of All Day tasks that looks something like this:

A01. Post Task "Priority" tip and trick to Asana G+
A01. text8910
A02. text1234
B03. text5678
C02. text1112
Now, I just quickly scan my GCal list and start knocking off tasks beginning at the top of the list.

If I need to re-prioritize, I click the link from within the GCal "event", and fromAsana modify the priority "prefix" code. If I need to change the date to a different day, I do that from within Asana too.

Ergo, for efficiency, and process flow, I'd prefer 2 way sync so, as I'm reviewing my tasks for the day from within GCal, I can make changes from within GCal  ;-) It is what it is, at least for now ;-)

Hope the above is of help to some of you who've also had a need to not just list but also prioritize tasks.
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Dean Morrison's profile photohill88 for asana's profile photo
2 comments
 
Exactly this and more in the works on AsanaApp – Stay tuned!
http://asanaapp.com
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Sam Matla

Tips and Tricks  - 
 
Hey everyone, I know this is my first post here and I don't want to seem 'spammy.'

This will be far too basic for most of you, but I'm working on a guide to using Asana with the famous time management methodology known as GTD (Getting Things Done) coined by David Allen.

This blog post contains a video and a text explanation (some people prefer to read whereas others prefer to watch). I basically run through how I setup Asana in terms of using projects. I use projects similar to the way tags are used in Evernote.

If anyone has any concerns, questions or general comments - please don't hesitate to let me know! And if this is considered 'spam', then also let me know and I'll take it down.

I look forward to taking part in this community :)
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Tevya Washburn's profile photoSam Matla's profile photo
2 comments
 
+Tevya Washburn Thank you very much!
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Amanda Fong

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COMPLETED TASKS AT THE TOP

I would like to not have the completed tasks of a project appear at the top of my project list. Is there a way to stop Asana from automatically listing my completed tasks at the top. I prefer to keep track of all my tasks (incomplete and complete) within their headers in a project. Thanks!
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Sam Matla's profile photoChris Jung's profile photo
5 comments
 
I quite like them being at the top, it keeps me motivated and glad that I've got some stuff done. Each day I delete them though, and keep in mind that I'm only using Asana for self-management - I can see how deleting tasks would be a pain in a company or team situation!
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Mickey Mellen
owner

Tips and Tricks  - 
 
Making Asana work as a CRM

We've been again digging for a good CRM solution, and we're back to maybe just trying to get Asana to do the job for us.  There are a few ways to do it (separate workspace? separate project?), but here's where I've landed for now and I'm starting to build it out.  I'd love to get your thoughts on it.

1 -- No new workspace.
2 -- A new project called "CRM".
3 -- In it are tasks for various new clients we're working with.  That task contains notes, actions, contact info, etc.
4 -- If we've been working with a client for a while already, they should already have a project with their name on it.  In that case, we simply put an "INFO" task at the top of their project with this same kind of information.
5 -- When a lead becomes a client, or at least when we have tasks to complete for them, we create a new project for them, move the named task out of the "CRM" project and call it "INFO" in their project.

I think it'll work fairly well, but I'm still not sure.  My main concern in trying to get this in gear is to make sure we're keeping touches on our recent leads.  The main "CRM" project should help with that, and we'll continue to have that data accessible in the "INFO" task if/when they become a client.

Thoughts on this?  Should we roll with it, make a few tweaks, or start over with a different approach?
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Uri Schneider's profile photoMickey Mellen's profile photo
3 comments
 
+Kristian Ward We've bailed on it (as a CRM) for now. Contactually does a nice job for us there, though we still live in Asana for tasks...
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Lee Drew

Tips and Tricks  - 
 
I'm using Asana as my 'memory' while creating a new site.  It works equally well for the numerous Genealogy research projects I have underway.
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