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Bastien Siebman

Tips and Tricks  - 
 
Hi everyone,

Quick question about a situation I am frequently struggling with.

Let's say there is a task my boss assigned to me, we discuss in the comments, and then I get to work. Now comes the moment I need to comment on the task, for myself only, as an archive. If my boss see the comment later it does not matter, but I don't want him to get a notification for this (he is a follower), because he could get annoyed with too many notifications overtime + want to answer something that does not concern him.

What I usually do is remove him from the followers at that point. But maybe he wanted to stay as a follower...

Do you face the same issue and how do you deal with it?

Thanks
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Chris Carpenter's profile photoBastien Siebman's profile photo
11 comments
 
Thanks Chris. While your solution is interesting, this is such a pain in the *! I don't want to have to create a Google Doc for each task. I'd rather keep my method of removing people from followers when commenting... Looks like there is no better solution for me...
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David Dickens

Tips and Tricks  - 
 
Simple Question on Time and Reporting.
So we don't need a time and billing system like Harvest with all the bells and whistles. We just need something super simple to record time for a task. It is easy enough to tag a task with the name of a client, but there seems to be no appropriate place to record hours. Obviously Asana isn't going to report this for us, but even when we export a search of closed tasks to CSV there isn't some place where putting the time would easily be manipulated in Excel.
Any ideas?
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Ant Galvin's profile photoDavid Dickens's profile photo
9 comments
 
That sounds like something positive we could implement as a shift at the new fiscal year Aug1. Until then, I think this hack will be workable. Thanks for giving me the skinny +Ant Galvin!
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Robin Ryan

Tips and Tricks  - 
 
we are using Asana for a project to create written procedures. The project is "Create Procedures for BLAH BLAH" Individual tasks under the project are the individual procedures that need to be written and are assigned to a team member with a deadline. Team member writes the draft, then needs to route back and forth to other team members for feedback. We can't figure out in Asana the best way to do this - it seems cumbersome. Here's what we are doing:

Task 1: Need to write procedure for Locking up at night. Assigned to Trevor.
Task 2: Trevor: "I wrote the draft; Kelly please review (Completes task 2, creates Task 3)
Task 3:Kelly: "I reviewed it and made comments; please review my comments(completes task 3, creates Task 4)
Task 4: Trevor: "I clarified the procedure: please review my changes" (completes task 4, creates task 5
AND SO ON...

It would be easier if we could have one task and pass that back and forth via comments. But when we tried this, there is no way to set new due dates, etc... and the follower doesn't always see/remember the comments and drops the ball. What method do you recommend to do things like this? It seems Asana was MADE for things like this, but we must be missing something - please help! 
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Robin Ryan's profile photoNoel Howell's profile photo
7 comments
 
The person gets a handy-dandy email notification too if you add @(name) to the comment and also when you assign it back to them.
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Robin Ryan

Tips and Tricks  - 
 
New user and really liking it but confused on best practices on adding people to tasks - can anyone help? I have a team called Admin that consists of 2 others besides myself (total 3). I want almost everything I create to be viewable by all three of us, even if I assign it as a task to one of us.

- what's the difference between making a task "public" vs. adding "followers". If I add comments to a public task, can everyone see it even if I don't add them as a follower? Assigning...following....sharing...making something public. It's all confusing and how are you all using these features? Thanks much!
3
Bastien Siebman's profile photoMandeep Wasu's profile photo
4 comments
 
as your team grows, be aware that followers can can further invite other followers & even delete the task - without you receiving any notification or there being any history.  Asana works very well for small teams,  but one needs to be very careful with larger teams. 
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Jason Woods

Tips and Tricks  - 
 
Hi question.  When creating a template project how do you make sure that links to tasks within that project are updated correctly?
eg.  Template Project has task 1 which in the description of the tasks has a link to task 2.  When Copying that Project to a new project Task 1 is created but the link to Task 2 takes you back to Task 1 in the Template Project not to Task 2 in the New Project.
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Jason Woods's profile photo
3 comments
 
I tried Asana Support I don't think they quite got what I was asking.  Need to respond back, will let you know how I go.
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Paul Minors

Tips and Tricks  - 
 
I've just finished the 3rd blog post in a three part series on how to move your team to Asana. In this post I'm going to give you some advice on how to go pro with Asana and take advantage of some of its key features. Happy reading!
It's time to go pro with Asana. This is the third in a three-part blog series on how to get your small to medium-sized business setup on Asana.
5
Tevya Washburn's profile photoPaul Minors's profile photo
4 comments
 
Thanks +Tevya Washburn! :)
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Flo Fenner

Tips and Tricks  - 
 
Hi everybody,
is it possible to have multiple organizations/workspaces and that the "my task"-sections covers all tasks of all the orgs/spaces?

At the moment, every workspace has an own "my tasks"-section which does not let me see all i have got do in one place. Do i oversee something there?

Thx
Flo
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Terry A. Hull's profile photoFlo Fenner's profile photo
9 comments
 
Cool, thank you for these advices. I will switch to organization mode. :)
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George Papadakis

Tips and Tricks  - 
 
Just updated Asana Plus Chrome extension to include Desktop Notifications support, notification counters and more.

Might come in handy for you (too) :)

https://chrome.google.com/webstore/detail/bepnnlaknkiemnfhnbdpnenoghgbgoah
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Matthew Oates's profile photoCesar Lopez's profile photo
5 comments
 
Its nice to have a number hope it don't speak to the thousand like my email box and discouraged diving in -- enjoy not knowing how many where left
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Kurt Francom

Tips and Tricks  - 
 
Any idea how to turn off the "Consider updating your project status" updates? 

How dare they create tasks without my permission. :)

....but seriously it's annoying. Any ideas?
1
Josh Meckel's profile photo
6 comments
 
https://asana.com/guide/help/projects/basics#gl-project-overviews
I found one link that worked.

And grabbing a few twitter posts is not making an article. There should be a very clear walkthrough how to turn these incredibly annoying notifications off!!! I have got them for years now and I am so sick of it!
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Jeremy Roberts

Tips and Tricks  - 
 
Using the Inbox in Asana is the best way to keep track of what is happening with the projects and tasks you're involved with. While you an optionally get an email, the Inbox in Asana helps to provide the additional context, and the content doesn't get lost in a sea of emails.

http://dobetterwithasana.com/inbox-notifications-in-asana/
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Jeff Sieben

Tips and Tricks  - 
 
Asana for Document Approvals?

Does anyone have experience using Asana for document approvals? As a BA I want to be able to submit a document for approval by a developer, where I would get the notification of the notes--one of which may be "approved".

Also, we're using Dropbox, so the document will exist in Dropbox.

Ideas?
1
Kenneth Crutcher's profile photoVik Chaudhary's profile photo
2 comments
 
Yes, this is a feature of our Asana add-on OnBoardify -- https://asana.com/apps/onboardify. When the Asana task containing the document is approved, then OnBoardify sends a notification to you via email.
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Vik Chaudhary

Tips and Tricks  - 
 
I can't believe I have never figured out how to do this in Asana after using it for 7 years.

How does an Admin delete a team member's comment on a task? I can only "Pin to top". For business reasons, it is sometimes necessary to do that.
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Bastien Siebman's profile photoTevya Washburn's profile photo
2 comments
 
Yeah. I don't believe it's possible... But I only use the free version. Might be available in paid. 
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Joseph Ahearne

Tips and Tricks  - 
 
I'm new to Asana, I really enjoy it and look forward to diving in deeper. However, I find it doing a lot of the things I use Omni Focus (task manager app) for, so there's a lot of double work. I use Omni Focus because it's built around GTD (getting things done). Does anyone know if Asana can do the following:
Group task by context?
Import a forwarded email to asana task?
Import tasks from Reminder app?

Thank you

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David Eaton's profile photoTevya Washburn's profile photo
4 comments
 
Since a task can be in multiple projects at once, projects is a great way to add context in addition to tags. For example you can have individual projects but a main "status" task or "due date" task from each could also be in an "Project Overview" project. That way each team easily updates that task from within the project. But you can also hit the Project Overview project for a nice high level overview of where projects are at, or to see due dates on the calendar, without the clutter of all the other tasks in those individual projects. 
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Sean Murphy

Tips and Tricks  - 
 
How do I prevent/remove the annoying "Consider updating your project status"?
5
Mourad “MOMO” Mokrane's profile photoSean Murphy's profile photo
5 comments
 
Thanks!
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Noel Howell

Tips and Tricks  - 
 
New Chrome Asana extension - WOO HOO! I was using the old one that just let you make new tasks.
With this extension you can see your incomplete tasks, mark them as complete and add new tasks.
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Shawn Sieg's profile photo
 
I believe I saw this one too last night when I was out in the chrome web store searching for the Asana extension created by Asana, Inc. I liked some of the features that the "other" extensions listed. I especially liked the chrome extension that had notifications enabled for Asana. I'm always a bit hesitate of installing rogue developer extensions.
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Terry A. Hull

Tips and Tricks  - 
 
Any good way to view a last of tasks that share the same tag -- WITHOUT having them grouped by projects? You would think there would be a way to turn off the projects grouping, but if there is, I can't find it.

With some of the tags I use, it would be more convenient to:
(1) see more tasks on a single screen -- having project names + blank lines between projects takes up about half the screen,
(2) be able to quickly see how many tasks are on the tag list -- but the numbering is not consecutive when it is grouped by projects.

Not the biggest deal in the world, but a minor annoyance.  Thanks.
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Jason Woods's profile photoNoel Howell's profile photo
4 comments
 
Also, if you integrate into instagannt and then add them to a project grouping, you can see tags across the projects in a calendar view.
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Terry A. Hull

Tips and Tricks  - 
 
I like Asana's Chrome browser button, and particularly the ability to instantly save a webpage URL as an Asana task.

I can't find the same browser button when using Chrome on my Android tablet. Right? Or am I just missing it.

Thanks.
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Bastien Siebman's profile photoKenneth Crutcher's profile photo
4 comments
 
A unique email for each project can be created within asana. You can then add that to your contact list. 
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Recommend tutorial videos? 
1
David Eaton's profile photo
 
Go here and check out the 30-Minute Orientation video. It does a great job of showing you what makes asana so powerful.
https://asana.com/guide/videos
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George Papadakis

Tips and Tricks  - 
 
Here's a little extension I came up with that could come in handy for you (too).

https://chrome.google.com/webstore/detail/asana-plus/bepnnlaknkiemnfhnbdpnenoghgbgoah?hl=en
Enhance ASANA by adding some extra features (unofficial)
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Add a comment...
 
This article: http://asanews.co/turn-off-consider-updating-automatic-tasks/ doesn't answer my question. How do I turn off "Consider updating your project status"? Can anyone explain?
You can do this in the project overview! Asana on Twitter
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Bastien Siebman's profile photoJason Woods's profile photo
2 comments
 
How and why it is there can be found here. https://asana.com/guide/help/projects/dashboards
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