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Secretary to the Chairman and Managing Director in the HSMM Group Head Office in Vientiane Plaza Building
Open to:          All, preferably female from South Korea or Indonesia
Position:          Personal Assistant to the Chairman and Managing Director
Work Hours:    Full-time
Duty Station:   Vientiane Plaza Building
Salary:              (Actual salary based on experience)
Primary Responsibility    
The primary responsibility of the Secretary is to assist in managing the daily work of the Chairman and Managing Director and make sure it is completed on time. 
Specific Duties and Responsibilities include, but are not limited to:
i.    The role of the Secretary is to support the Chairman in his daily administrative, financial, planning and travel related matters. 
ii.    Having a daily schedule prepared for the Chairman before he arrives in office. Coordinating all appointments of the Chairman.
iii.    The Secretary must act as the Chairman’s first point of contact with people from both inside and outside the organization. 
iv.    Screening phone calls, inquiries and requests and handling them appropriate.
v.    Dealing with incoming email, faxes, and post, corresponding on behalf of the Chairman. Replying to correspondence that comes for the Chairman and on time.
vi.    Meetings and greetings at all levels of seniority.
vii.    Organizing and attending meetings and ensuring the Chairman is well prepared for meetings.
viii.    Prepare work plans and forward work tasks to subordinates and team members.
ix.    Maintain ledger, accounts, in-office supply accounts, and stock keeping
x.    Maintain and update a filing system for Chairman.
xi.    Coordinating for the Chairman with all divisions.
Minimum Requirements:
Work experience          Relevant experience, preferably +/- 25 years old
Language Proficiency   Excellent oral and written in English
Skills and Ability           Strong interpersonal skills
Ability to work independently
 
Proficiency in Word, Excel, Access, PPT, Internet Usage
Interested candidates may obtain further information regarding the duties and responsibilities during the screening process.
Interested Candidates with relevant experience in the mentioned positions can forward their CV/resume to trainee@hsmmgroup.com 

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