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Tessa Keough
owner

Tuesday's Tip  - 
 
Tuesday's Tip - It's a new month and a new school year. Have you noticed all those back to school photos showing up on social media? The children are all dressed up with backpacks attached (some looking happier than others!). Doesn't it take you back?

Have you added education, graduation and/or school events in your Legacy program for yourself and family members? It depends on how you want to enter information - but if you have schools attended, dates of graduation from schools or universities, and/or achievements while at school, you can really tell part of your story as well as that of your family members (going forward and backward). I have included a few slides to give you some examples and resources to get you thinking about how you might want to enter this information. So now that the school bell is ringing in another year, let's get busy and add that part of the story to our events in Legacy.

Why not share how you enter this type of information into your Legacy program in the comments section. And are any of our LVUG Community members going back to school? Do share.
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Tessa Keough's profile photoHilary Gadsby's profile photo
5 comments
 
I enter education as a single entry for each school with a time period.
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How would you source a website for minnesota marriages the URL is https://www.moms,mn,gov/search?=1
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Pamela Morrison's profile photoTessa Keough's profile photo
9 comments
 
it helped me get some of the basic information on extended family. Be sure to think about little tricks like searching births by maiden name (we had an unusual one and that coupled with the county was like hitting the lottery).
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JL Beeken

How Do I Do That?  - 
 
Why do these two files come up every time I open Legacy?

Legacy7Update[1].txt
news7[1].txt

And again when I run File Maintenance?

Is there a way to make them go away permanently?
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Lynda Avery's profile photoJL Beeken's profile photo
2 comments
 
+Lynda Avery I've noticed that when I try to connected Legacy News to the Internet the text files come up there too instead of the Internet. Something's jammed somehow.
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mike griffin

How Do I Do That?  - 
 
Can I put the Potential Problem indicators on Index View?
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mike griffin's profile photoMelanie Armstrong's profile photo
7 comments
 
You're welcome. 
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Len Smith

Data Entry  - 
 
My Screen shots for source citations for Swedish church records.
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Aoifee O'Brien

How Do I Do That?  - 
 
Hey Hey, Anyone out there have suggestions for how I might deal (record in Legacy) with multiple marriages to the same people?  (they married, then divorced, then remarried, then re divorced --don't ask why I have not idea about the reasoning behind it, I just know it happened). 
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Aoifee O'Brien's profile photoDebby Flood's profile photo
8 comments
 
If neither party married anyone else in between, I would leave the first marriage and then add the rest of the divorces and marriages as events for the time line and explain it in the notes.  If there were marriages to others in between, you will need to add a new marriage to the same person after the marriage to someone else.  
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Tessa Keough
owner

Tuesday's Tip  - 
 
Tuesday's Tip will return on August 4 and I can't wait (but I will have to). The longest move of house is almost done (my parents have to be out by July 30 and the house is pretty bare. We have a few things left in the kitchen, garage and shed. We have been to the new cottage, the recycling center and Goodwill more times in the past 3 weeks than I have been in the past 5 years (and I am a donater).

It has been interesting to watch my parents as they part with some things and/or tell me why they need to have other things at their new place. We have found tools my grandfathers left to my dad (don't know if he used them but they are on the stay list). I have put together scads of small u-haul boxes and am now proficient with that tape dispenser thingie. Remind me again why we didn't hire professionals (oh right, my dad thought there would not be much to move and the move is only a couple of miles away). Yikes - run for the hills if you hear that from your parents.

Cheers to my sister Karen (a sunny disposition no matter what comes her way and she is my mocha java shake buddy) and my brother Jim (mr fixit and mr I can hang on to that until dad decides). Cheers to my sister Kris for that other move that got sandwiched in with this one. Cheers to their spouses - for understanding the time commitment would expand and "being good with it." To those MIA during this move - we missed you and have long memories!

When all is said and done (and it will be done soon!) it is so nice to have family willing to lend a hand and to know that my parents made the decision to move now while they are in good health and can enjoy an active retirement community with few of those pesky responsibilities (house-cleaning, cooking, yard work, etc.).

My tip for you this week is to ask questions about those "things" around your parents (or grandparents) homes -  whether they are tools, photos, or other mementos. Take pictures and write down (or video/record) the stories so you will have them for future generations. See you next Tuesday!
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Carol Stevens's profile photoHilary Gadsby's profile photo
3 comments
 
I so wish I had been around more when my sister helped clear things for my parents. She owns their house now and my other sister lives in there, but it has been many years since I could have asked questions of them. Don't leave it till it's too late, illness meant I could not ask my Mum things in her latter years and my Dad was taken after a short illness during which I was unable to talk with him. Talking to the siblings of my parents is not the same, they may remember family but will not be able to share the same experiences.
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Kim Overholt

How Do I Do That?  - 
 
How can I generate a count of the number of children, grandchildren, g-grandchildren, etc from one ancestor? I think it has something to do with tagging but I'm not sure.
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Tessa Keough's profile photoKim  Overholt's profile photo
12 comments
 
Got it. I added screen shots from Excel as well.
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The LVUG is great and thank you's to all that help and participate.  They remain in my EM acct. The "Facebook" part is as well - BUT how can we access "old" helps after a few months?  It really overloads my facebook - and after a few days is gone.  Such good info disappears "for good"?  Or am I missing something?
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Mabel Slinkard Horrocks's profile photomichelle kaplan's profile photo
3 comments
 
+Mabel Slinkard Horrocks I think you'll find the way to get Facebook notifications is not by email but by opening your Facebook page. At the top to the right of where it says 'Find Friends' is a picture of the globe & any new additions since your list visit will show up there. Hope this helps.
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michelle kaplan

Discussion  - 
 
I can't remember if it was here or the Legacy User Group Facebook page where someone posted about using the 'Repeat' button when entering birth, death & marriage addresses.  Wherever it was I want to send out a BIG thank you.  I've always felt frustrated having to continually look up the addresses of cemeteries my ancestors frequently used but since finding out about the 'Repeat' button, I now adore entering cemetery details.  Thank you must also go to the Legacy people for making this facility available.
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Tessa Keough's profile photo
 
That is a great feature (another reason why you click on buttons to see what they do and/or click on the Help button when at a particular view or screen). Related is the left click on certain boxes and you get last 10 places or last 10 dates - use that scads when I am entering information on a family or keeping certain "go to" places in that list. All those little features in Legacy that help get things done more efficiently. Thanks for sharing +michelle kaplan 
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+Monique Riley  Here are the screen shots of what I did for my dad's honorable discharge.  I think you have to click on each to see the total picture.  
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About this community

The Legacy Virtual Users' Group (LVUG) Community is for those of us who use Legacy Family Tree software to assist us with our genealogy. The LVUG Community is an independent group. We are not affiliated with either Millennia Corporation or Legacy Family Tree Software, although we do tend to like their software. We started with a Group and a Page here on Google+ back in June 2012, but in March 2013 we added a Community. In addition to our monthly meeting now we can post questions, share tips, provide help, and interact in a more timely and interactive basis. If you have recently joined us please read and follow our Guidelines. Meetings are held once each month (on the third Thursday) via a Google+ Hangout on Air (HOA). Each meeting features a presentation related to a particular Legacy feature followed by a question and answer session and general discussion. Our LVUG Community is here for all of us, so let's all share our knowledge and gain from each other. Ask those questions, share those tips & tricks, let us know how you use Legacy by itself and with other software and apps. And please hangout with us and learn more about Legacy while meeting with other Legacy users. Welcome!

Linda Rogers

How Do I Do That?  - 
 
When printing a family group sheet, is there a way to put a blank line to separate the events.  I have some that will put a blank line, but the majority don't.  I have looked on the report options and can't seem to find a way to do this.  Thanks
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Kelly Booth's profile photo
 
I don't know that there is an actual way to do it but what I do is put a line with a period after the text in the event - that gives you a fairly blank line and most people can't see the little "dot."
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Tessa Keough
owner

Tuesday's Tip  - 
 
Tuesday's Tip - (I know it has been a few weeks - all that moving stuff is finally sorted and I have gotten my own life sorted - well, as much as any of us can!) Today's tip hits close to home and serves as one of those life lessons.

My great aunt died unexpectedly last week (a car accident). She was my grandmother's only surviving sibling and lived to the age of 99 (in January 2016 she would have been 100). She was in relatively good health and had a good long happy life. In fact she had spent the day with family and friends - canning and putting up whatever her garden had produced. I spent time with her last year - visiting and taping her memories of family and her life on the farm. I had planned to visit her again in early September to follow up on our conversations and review some documents she shared with me. Sadly that is not going to happen. 

I was able to meet up with extended family and friends at the funeral and listened to stories. Happily some people shared their email addresses and offered to do a bit of searching to share what they knew about the family. But we did lose the last of that generation. The lesson is "don't put off visits and conversations with our elders."

Today's tip is to go through your Legacy family file and do a search (I have my direct lines as Tag 1 and Tag 2) looking for those family members who are over a certain age (you pick the age). Did you find anyone that you should contact to ask questions, get stories or photos from, or visit to learn more about their life and the lives of their family members?

PLEASE take the time to make that phone call, set up that visit (in person or online), write that letter, or share that family group sheet. I am glad for the time I did spend with my great aunt Christine - I do wish I had taken the time this summer to visit with her again.
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Tessa Keough's profile photoMonique Riley's profile photo
9 comments
 
It worked for me- here is a link that will help you succeed-  
http://familyshare.com/growth/writing-your-own-life-story-one-hour-autobiography
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James Spencer

Discussion  - 
 
There's probably no question here, but I wanted to tell my story in case others run into people facing this (or a similar situation) in the future...
I used Generations for my genealogy software from 1996/7 until 2014.  I knew I was on borrowed time for many years because FTM had bought out Generations in ~2002(?) and never released another update before withdrawing it from the market. To put it in context, I think it was designed to run on Windows XP at best (maybe not even that).  Nevertheless, it continued to run on my computer with each new Windows operating system until some sort of update last summer (even after Windows 8 came out).  I tried to back out of all recent system updates when I discovered the problem but could not get Generations to function properly again, although I could still access all data and produce reports, export, etc.
     I compared the latest genealogy software and finally selected Legacy.  It had an import for Generations, but if I remember correctly (this was last summer), it did not pull in all my information.  With Generations and most other programs back 15 years ago, except for vital statistics, everything went into either one long general "Note" , "Research" field, or "Military" note.  So I experimented with every possible export/import setting (not being aware of the Users Group here for advice), and came up with a process that was almost perfect, exporting from Generations to a gedcom file and importing that into Legacy.  One "small" glitch could not be overcome - the process removed all line breaks and paragraphs from the Notes, Research and Military fields.  So my carefully organized information on census records, estate inventory lists, etc., were all merged into one long, single paragraph in Legacy's Notes field. 
     So to straighten out the information, I need to check each individual.  I could simply insert paragraphs and line breaks, but this is the only time I could force myself to move all this information into Legacy's various events and better structure the source citations.
     My problem?  Just that I have ~18,000 individuals to check, and maybe 1/3-1/2 will need this manual editing.  Last summer I found I could only average edits for about 10 people per night times 5 nights each week.  So 50 people per week divided into at least 6,000 entries gives a minimum of 120 weeks to complete my conversion.  It was my mistake for waiting for 15 years to move to new software, and I slacked off after about 5 weeks.  I still do some research and update the family tree but I will not be able to produce any large reports again until this is finished.  When I retire in a few years, if I could spend half a day on this every day, I might be able to finish this "project" in 4-6 months.  Sigh.
     I guess this is a warning for people to not ignore changes in the software market, although this audience of Legacy users is certainly not at risk like old software dinosaurs out there like I was.
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Carol Stevens's profile photoDawn Byrnes's profile photo
3 comments
 
Also remember all the information is there so you didn't lose anything. That is the biggest relief in your whole experience. Now it is just a matter of time to reorganize it instead of having to do all the research again. So don't feel sad be glad you are one step ahead of the game.
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Len Smith

Data Entry  - 
 
Shortcut for data entry;
I have found a way to cut down data entry from sources that change very little, like Swedish Church records.  The first time I tried this I did it with fear and trembling, but it seems to works.  I will outline what I did here:
My great uncle Johan Knut Carlsson appears in several Swedish parish record books  The only difference is the book number and the date range.
1) After making the entry for the first entry in book AI:56 (1858-1862),  I then
2) will select the same source and make the entry to the detail sections and then save.  This time he appears in book AI:62 (1863-1867)
3) I  then click on the Edit Source button, and make changes to the Source screen.
4) NOW for the word of CAUTION.  When you click on the SAVE  button, Legacy will give you a choice . Click on the SECOND OPTION: "2.  Apply the changes to a NEW copy of the master source."   This will create a new master source and leave the original the same.  If you mistakenly choose option 1, you apply all the changes to the first source, which would not be pretty.
Now for the screen shots. ( I can seem to get the laid out the way I want, but they are in order with the first shot on the left and the rest on the right from top to bottom).  If anyone know how I can post them from top to bottom I would be glad to reload the pictures.
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Tessa Keough's profile photoClaudia Sweeney's profile photo
2 comments
 
Like the way you did this. I can see where this will be helpful to me.
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Terry Stone

Discussion  - 
 
Here are the marriages for Albert - he has 4 spouses - when I look at the list - it shows the multiple marriages to the same woman, where her's only shows 2 spouses which are both Albert. when I added the 2nd marriage to Lillian I did add new marriage and then link to existing person and found her in the name list. 
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Aoifee O'Brien's profile photo
 
Terry, this is actually what I had originally done, but wasn't sure if it was correct or if would create problems with reports or with the merge/match function.  Thank you for posting this for me.
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Kim Overholt

Tips & Tricks  - 
 
I wanted a count of the number of people by generation starting from my g grandparents. I got the following in response to my question from Legacy. It's not perfect in that nieces, nephews, brothers and sisters, etc appear but I just deleted them. You still have to count them.  Hubby did some fancy pivot table in Excel but I just would have filtered. 
________begin copy________________________________________

You can create a Descendant Focus Group to find the total number of descendants, but it doesn't indicate type of relationship and it includes spouses, so it's not totally accurate.

What I would do is set the relationships to the starting person (Tools > Set Relationships), then go to Search > Find > Detailed Search tab and use the search as shown in the attached screenshot.
 
In the Search List, click on Print and select the fields you want to include - don't forget "Relationship" <g>.  Create the report in CSV, open that in your spreadsheet program and then you can sort by the Relationship column and find your count that way. If you're including dates and locations, I'd recommend changing the default date/place to separate fields for the date and the place. You can also have Given name and Surname fields separate if you wish.
 
The Index Report from the Name List or Search List is in the order that the list is in when you create the report - RIN, GIven or Surname.
 
For help with creating the report, click on the Help button when you're in that window.
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Shannon Thomas's profile photoEd Allard's profile photo
2 comments
 
Quite an involved process. Might be quicker to count the spouses and subtract that number from the results of the focus group search :)
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Jerre Beal

Data Entry  - 
 
Which is best, 1 file or 2?    I have just started entering into Legacy 8.0, just my father's side.  Before adding anyone on my mother's side, I was wondering if they should be TWO SEPARATE files, or have them all combined into one file?  I am NOT importing anything I currently have in Ancestry or the free version of MyHeritage, because I learned that a lot of it is incorrect.  I want my LEGACY 8.0 info to be CORRECT.  Thanks!
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Dorothy Darland's profile photoJerre Beal's profile photo
3 comments
 
Thank you, Tessa & Dorothy!  I've been looking for an answer to this for DAYS, and decided to post the question here.  Sure enough, after I DID post it (before getting your replies, which I really appreciate!), I found the answer from a post in 2006 at:  http://legacynews.typepad.com/legacy_news/2006/03/your_legacy_dat.html
Thank you again!   Problem solved!
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Donna Nissen (DonnaJN)

How Do I Do That?  - 
 
First an explanation.  My system......The File ID on a Source is level 1.  Examples:  CNS (Census), MLT (Military), MAR (Marriage), etc.  On each detail record attached to that Source, I expand the File ID.  Examples:  CNS 0001, CNS 0002, MTL 0001, MAR 0001, MAR 0002, etc.  This allows me to file any document by number, both in the Legacy media file and in acid-free sleeves in binders.  I can find anything very quickly!

Now my question.....I need to create a report that gives me the Source, SourceID, Detail ID and Name associated to that Detail ID.  Does anyone know how to get that kind of report?
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Donna Nissen (DonnaJN)'s profile photo
 
Got the answer from support.  "Go to Reports > Other Reports, where you'll find a File ID report. It has everything you want...."
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Debi Marheine

How Do I Do That?  - 
 
What is the best or easiest way to create a report of one ancestral line? 
1
Debi Marheine's profile photoTessa Keough's profile photo
3 comments
 
Great - and just in time for a family visit!
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