NOTE FROM PAM: This is my non-blog-related "day job" workplace. In academic publishing there is generally not a lot of turnover in editorial positions, so I thought I'd post these for folks with experience in this area. *
Duke University Press is seeking two capable and enthusiastic Editorial Associates. One Editorial Associate will support the Editorial Director and the other Associate will assist an editor working in the humanities. Both Editorial Associates will be responsible for a number of essential tasks in the acquisitions process, and will be directly involved in reviewing and contracting manuscripts and preparing manuscripts for production. The candidates should possess strong communication and organizational skills and have a desire to learn the ins and outs of scholarly publishing.
In addition, the ideal candidates will exhibit the five characteristics expected of all Press employees: exceptional customer service, strong teamwork and collaboration, creative problem-solving, continuous learning, and commitment to diversity.
This job is listed with the University as Job Code 0083, and Job Title Editorial Associate. An electronic resume and cover letter should be submitted at http://www.dukeupress.edu/Careers/
by the close of the position on Monday, April 2, 2012. Please note, you will be able to designate which position you would like to apply for on the Duke University Press website.
I. Editorial Assistance
A. Assist editor in the acquisition of manuscripts.
-Screen manuscript proposals and help determine project feasibility
-Draft rejection letters on behalf of editor
B. Coordinate review process.
-Consult with editors for list of prospective readers
-Contact potential readers to review manuscripts
-send materials to readers
-track reader responses and update editor on status of projects
C. Correspond with authors.
-Update authors on progress of review process
-Communicate suggested revisions and send reviews
-Offer guidance on manuscript formatting, art preparation, and
D. Maintain editorial files and database records. Track projects through acquisition process.
E. Assist with contract requests.
-Assemble materials for contract requests
-Obtain production cost information
-Propose book pricing and print runs
F. Prepare editorial board packets.
-Write book descriptions
-Compile project descriptions, reviews, and representative portions of project
-Copy and distribute packets to board members
G. Prepare manuscripts for transmittal.
-Organize final manuscripts and artwork for production process
-Prepare artwork for approval by designer
-Organize permissions and copyright information; determine whether we have necessary materials for publication
H. Communicate with other departments on behalf of editor as needed.
III. Administrative Responsibilities
A. Prepare contracts, transmittal forms, travel forms, and payment requests.
B. Interview, train, and supervise work study students and interns.
C. Assist in preparation for departmental and press-wide meetings. Distribute materials and set up room for meeting as needed.
D. Assist with preparation of departmental budget and track expenditures.
E. Assist with financial analysis of list performance and book series as needed.
A. Attend academic conferences as needed to assist editors and/or marketing department.
B. Participate on press-wide committees as needed.
The ideal candidate will have:
1) A four-year college degree or equivalent experience is preferred. Additional graduate-level education in humanities or social sciences is desirable.
2) Excellent writing and communication skills.
3) The ability to juggle and prioritize tasks in order to meet deadlines in a busy work environment.
4) Intellectual curiosity, the capacity to think creatively, and the ability to engage academic work, regardless of applicant’s main field of study.
5) The ability to work cooperatively.