A bit of background: I try to allow the ideas of minimalism and essentialism to inform my work (and life). For me, the essence of all this is captured in an aphorism that can be traced to Einstein: "Everything should be as simple as it can be, but not simpler."
I also follow generally the tenets of David Allen when it comes to project planning. Particularly, he counsels that one plans projects by first asking a few simple questions: what is the purpose and principles behind the project? what will its outcome look like? what steps might be involved? how shall things be organized?
With that framework in mind, I seek advice on my system of planning.
For quite a while I used Merlin Mann's qq "trick" inside of SimpleNote to keep track of my project plans and following to-do list(s). (Caleb McDaniel wrote a piece describing the system, though using Notational Velocity instead of SimpleNote: http://mcdaniel.blogs.rice.edu/?p=153
). It works very, very well for me -- so long as the planning doesn't have to be collaborative. Within SimpleNote, I have a template for the project plan which I can copy and edit; the last line of this text file ends with qq. I can then write a separate text file for each task list I create, all ending with qq.
I can use hashtags to mark project and type of file, and catalogue any details I want to find quickly. SimpleNote's sorting and search functions work well to pull related notes together in the side panel.
And SimpleNote now features very basic collaboration -- one can share a note with anyone else, but it doesn't automatically record the author of a particular piece of text nor work well with simultaneous editing. And it doesn't allow one to easily create a master list of to-do items.
I've been experimenting with Google Keep. It is also a simple note-taking app, has simple sharing and collaboration tools and allows for check boxes (giving the user the choice of how things are displayed when the boxes are checked). Sorting and search are a bit more robust than in SimpleNote. But it still doesn't have the ability to create a master list of to-do items from each separate list.
If you have recommendations on either a technique to use either of these tools (or Google Docs, for instance) to accomplish the chore of assembling a master list of to-do items or a separate software tool which will give me this capability (either as a tool which I can use along with SimpleNote or Google Keep, or as a standalone tool which has this capability and
the others I've mentioned, please share it as a springboard for me to improve my productivity.
Thanks in advance.
[Edited to include hashtags, as Art has suggested/requested: #SimpleNote #GoogleKeep #QQTrick #TaskManagement #ProjectManagement #GTD #DavidAllen #minimalism #essentialism