B7.6 Submission of extended essays
B7.6.1 Electronic submission of extended essays in 2017
From November 2016 there is a requirement for schools to upload extended essays. There will be no provision to send hard copy essays to examiners.
Each extended essay will need to be accompanied by the respective coversheet that has been completed by the supervisor. Supervisors/coordinators will also be required to confirm the authenticity of the work and state the number of hours spent with each candidate. Please remind all candidates of the suggested formatting for e-upload to ensure that there are no personal identifiers within the essay (for example, candidate’s name, candidate’s session number, supervisor’s name). The supervisor’s comment must not contain identifiers.
For group 1 and group 2 extended essays, at the point of upload the system will also prompt the candidate/coordinator to indicate which category of study the candidate has pursued (for example, group 2, category 2 (b), group 1, category 3).
More information on the upload process can be found in the documents available in the IBIS library > User guides > e-Coursework.
As the majority of extended essays are already word processed, this change to the method of submission will not alter the nature of the task for most candidates. The few extended essays that are handwritten, or include hand drawn graphics, can be scanned for upload.
Coordinators are requested to convey the formatting guidelines to supervisors and candidates.
Some recommendations for the extended essay are as follows.
The candidate name or number should not appear on any of the pages of the extended essay including the title page.
The essay should be formatted using:
an appropriate font for academic work (for example Arial/Times New Roman)
font size 12
The extended essay should be saved in an acceptable file type and size as detailed in the eCoursework user guide on the IB information system (IBIS). 10Mb should be the upper limit that schools aim to work with to ensure efficiency in the upload process. This still allows for high-quality images.
All diagrams, maps and tables must be digitally produced where possible to prevent excessive file sizes when included as part of the essay.
In preparation for electronic upload, supervisors must remind candidates that the model for the extended essay is a paper in an academic journal. No provision is therefore planned for the upload of media other than the essay itself and accompanying images and external references will not be accessed for assessment. Irrespective of the subject, the extended essay should be modelled on an academic journal/research paper that can exist and be understood on its own, without the need to access external links or accompanying material.
Appendices must be used sparingly. Examiners are not required to read appendices, so material essential to the essay must always be included in the body of the essay (including large images) and any material in the appendix should be minimal and selected with care. World studies extended essay candidates are still encouraged to produce a researcher’s reflection space (RSS), and this should be included as an appendix.
Receiving an electronic version of an extended essay will make it easier for examiners to gauge at which point an essay has reached 4,000 words. Candidates must be reminded of the penalty for exceeding the word count or circumventing it using footnotes incorrectly (for anything other than referencing). The word count should be stated clearly on the title page of the extended essay.