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OpenLM
Stretching your license to its limits
Stretching your license to its limits
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Don’t Overlook these Licensing Cost Savings

Any CFO is always challenged to find more cost savings, especially when it comes to software. Every private and public entity is reliant on software tools and automation to function in this century, and the costs of acquiring and using this software, especially engineering tools, is high. Despite this most organizations are unaware of how much they are overspending on engineering and scientific software licenses. The license management software provided by software vendors does not really help matters. We have written a brief explanation of why the CFO is missing this cost-saving opportunity here: https://openlm.com/blog/finding-a-pot-of-gold-in-your-software-license-portfolio/

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The AutoCAD User’s Dilemma

AutoCAD customers who have perpetual licenses are losing the battle with Autodesk. The latest volley was fired by Autodesk when new release Autodesk 2019 was made available to subscription holders only. Whatever decision the customer takes, he is going to incur added costs; changing to subscription licenses is not cost-effective; staying with his concurrent licenses will mean he incurs maintenance contract price increases; and moving to another vendor sacrifices much of the intellectual capital his company built up around AutoCAD. Read more about this at OpenLM blogpost https://openlm.com/blog/autocad-2019-what-is-autodesks-strategy/
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How using OpenLM Helped in Software Management at a US University

OpenLM understand the challenges faced by academic institutions when it comes to managing licensed software with a tight budget and a large constituency of users. For this reason, they have a product specifically developed and priced for universities and colleges. It was purchased for use at Columbian College, part of George Washington University, following the evaluation of several license management products. The ease of use and implementation impressed, and the purchase was made one week into the trial period. Wesley Berry Deputy Director of IT Service Management reckons that the product paid for itself in 6 months. The case study is available for download - https://www.openlm.com/wp-content/uploads/2018/03/Case-Study-GWU.pdf

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OpenLM offer this very useful add-on to include in your license management toolbox. The Group Usage extension lets you segment your license landscape for a specific application, such as AutoCAD, into groups that you want to monitor and measure independently of each other. You can also compare groups in your License Usage report. For more info, visit https://openlm.com/blog/quicktips-license-usage-by-group/
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Go Beyond your AutoCAD License Manager

Most organizations that have invested in AutoCAD find that the license manager supplied by AutoDesk does not really provide all the information needed to manage the licenses from day to day, nor to estimate what is needed when license renewals come round again. If you are relying on the standard license manager, it is very hard to strike the right balance between cost containment and user productivity. There is a solution provided by OpenLM that will extract the information you really need. https://www.openlm.com/autocad-license-manager/
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Software License Types-Which to Choose?

While buying software by small companies and individuals is pretty straightforward when it comes to which license type to choose, large companies have a choice of license types and it is not always easy to get the ideal combination of named, concurrent and pay-as-you-go licenses.
Where only a few licenses are required, a hardware-based license might work best, where a dongle is supplied. For a large user base, concurrent licenses work best, but vendors are trying to discontinue this model. We expand on this theme at https://openlm.com/blog/software-license-types-explained/
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A New Aid to Manage your Concurrent Licenses

It can be a challenge when you start a new project which stretches your concurrent license usage to its maximum. This is a temporary situation and you don’t want to invest in more licenses to get past this roadblock. OpenLM’s new extension, the App Manager, can be very useful in this regard. It allows you to set up business rules for a product that will change accessibility for your users without having to change your access tables in the product’s license manager. For instance, you can limit the time of day usage for a set of users, thus giving priority to other users. You could also use the conditions to identify who is using the older versions of a product and limit their access, so that they use the latest version and you can retire the older versions. More about App Manager at https://www.openlm.com/openlm-app-manager/

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Get the Information you Really Need with this Add-on


We have had numerous requests from our customers to provide an analytic capability that enhances OpenLM’s license management offering. We are able to provide this extra functionality via the Reporting Hub extension. Using this extension, you can apply a variety of data analysis expressions (DAX) to the existing data to produce new reports that support your unique requirements. An example would be analyses that predict your licensing requirements for your upcoming licensing negotiations. For more on the subject, please visit https://openlm.com/blog/software-license-usage-bi/
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Catch and Release! Dealing with Reserved Licenses.

From time to time, the license administrator's best option is to reserve some licenses from the concurrent pool, in order to deal with exceptional demand or time-critical projects. The license management software provided by your vendor, such as FLEXlm, does report on which licenses are reserved, and, to a certain extent on their usage, but you have to know how to interpret the reports. If it is common practice in your organization to reserve licenses, we suggest you read our article on license reservation, and how OpenLM lets you know when it is time to release them back into the pool. For more, visit https://openlm.com/blog/managing-reserved-licenses-in-openlm/
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