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Eliz Crowley
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Bettercloud Tools>User>Password
I would like to use this tool to expire the passwords (without changing them) on a specific org of approx 150 users.
Is there any limit to how many users it can run on at once?
How long would it take to do 150 users?
Thanks to anyone with experience.
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Chris Fadell's profile photoMichael Spencer's profile photoAngel Christian's profile photo
3 comments
 
sorry I am new to the community, can you tell us what tool is this and are we able to apply this on any bespoke system please?
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Eliz Crowley

Feature Requests  - 
 
Is there any way to pull a list of users that have the box checked for "Require user to change password at next sign-in"?
We expired all users to force them to change their passwords.
Now we'd like to see who hasn't done so a month later, as this would indicate unneeded accounts. 
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Colin McCarthy's profile photoEliz Crowley's profile photoLindsey Nosek's profile photoMyles Carpenter's profile photo
4 comments
 
Hi +Lindsey Nosek that's a valid point but it also shows that you're possibly not implementing Mobile Management security features on Android and iOS settings and enforcing accounts to synchronise.

A good place to start looking into this is:
https://apps.google.com.au/intx/en_au/products/admin/mobile/
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Does the Bettercloud report on delegates see all delegates, or only those assigned thru Bettercloud?

Can Bettercloud or Google report on users who have forwarding turned on?

I'm hoping to identify unused mailboxes by combining reports on: days since last login, last password change, and delegate access, but also considering forwarding.

Any suggestions on a better way?
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Colin McCarthy's profile photo
 
BetterCloud has prebuilt reports to see who has forwarding turned on, we use them all the time. Delegate reports delegation either setup by end user or thru BetterCloud. I don't think you'll get one report to report all this though and will need to be multiple reports.
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Eliz Crowley

Feature Requests  - 
 
When a user exits, we try to get someone else to take ownership of their google drive. If no one steps up, I'd like to just remove sharing on the files so that they disappear for their collaborators but are still in the system. Then if they miss something, I can find and reassign it from the exited user's account, which we hold for a period after exit. Bettercloud lets me list and select all files the user owns, but when I try to remove collaborators it wants me to enter specific addresses. Making a list of all the collaborators on every file would be prohibitively time consuming. It would be very useful if there was a way to remove all sharing from the selected files.
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Katie Salley's profile photoKim Nilsson's profile photoMartijn Nykerk's profile photo
3 comments
 
Or transfer to one of the other editors (at random). This way "management" of the document is kept with the users, rather than they having to come to IT for ownership changes.
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Eliz Crowley

Directory  - 
 
Password Policy question
We would like to have a policy that makes each user's password expire after a period of time (typically 90 days after the last password change). And it would be great if it worked for each user individually, so that we don't have to force everyone to change them all on the same day (as we've been doing).

I can't get past the password field in the policy creation process. We don't want to generate a new password for them, just force them to change their own on a regular basis. Is what we are looking for possible? Thanks.
Eliz
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Hassan Maynard (East Coast O&P)'s profile photoMichael Spencer's profile photoZooey Gonzales's profile photo
6 comments
 
Thanks +Michael Spencer

We have a PRO TIP written on our Reset Password Article. It states, 'PRO TIP- leave blank and check "Require password change on next sign in." Click Continue. This will force the user, upon his/her next Login, to reset their own password.' It's located under 'Reset Multiple Users, Groups, OUs, or All Users' 

Wanted to let you know it's there :D ! 
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Eliz Crowley

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We've asked for years for a "last password change date" field in Google, but they don't provide that info.
 
Does anyone know how often Google's Password Monitoring analysis runs? We got hacked and I'm forcing some new security requirements, but the password monitoring is not keeping up with the changes people make.

Corollary: Is there any way I can force the analysis to run?
3 comments on original post
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Eliz Crowley

Feature Requests  - 
 
BetterCloud user reports include 3 different fields: Google Apps Login,  Last Gmail Access, and Webmail Access. Does anyone know what each of these is specifically? They show different dates for the same user.

Thanks.
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Chris Fadell's profile photoSam Thackeray's profile photoMichael Spencer's profile photoEliz Crowley's profile photo
6 comments
 
Thank you all - Michael that is interesting; I would not have known about the lag. 

I found that GAM (Google Apps Manager) will extract the changepassword flag status as part of its 'print users' command. It isn't easy getting GAM projects setup and all the APIs working, but once it works you can pull lots of data out into csv files.
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Eliz Crowley

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Its a 7 or 8. The first monster thing it did was ease managing group memberships. Then it let us add external contacts to our domain address book. Then they added visibility into calendars, delegates, forwarding, aliases, sites, and finally drives - it really does a LOT of good stuff. The downside is the unexpected outages; it will go along for months and then suddenly some function isn't working. They may be able to fix it right away, and maybe not - sometimes its Google that has changed something and they have to play catchup. So we our Google admin console skills oiled and have other apps like GAM just to have some backup. But we would not want to have to do our jobs without Bettercloud.
 
On a scale 10 being good one being bad, how has BetterCloud helped your 1st Line support, has it improved ease of ability? I am new to it, just curious if you have any major down sides versus the upside?
6 comments on original post
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Is there someplace that lists all the things you can search for under Reports>Audit>Admin?
I can see events in the general listing and search for more of the same. And when I start to type something in the event name field it drops down a list of suggestions. Do they actually post all the possible event names anyplace for reference? I haven't found it in the Help file yet.
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Chris Fadell's profile photoEliz Crowley's profile photo
2 comments
 
Thank you, this is an interesting list.

In Google>Reports>Audit>Admin Events search. If you type 'password' in the search field it suggests 8 different events to search for. Unfortunately this list does not include anything about passwords.

If there were such a list, you wouldn't have to guess how to search for an event. Or, and even more important, reviewing the list would suggest events to that we might not be aware were audited.

Its a Google thing, they should post something.
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Eliz Crowley

Feature Requests  - 
 
Is it possible to edit the Welcome Email for new users? We would like to add instructions for turning on Google 2-step.
6
Katie Salley's profile photoKim Nilsson's profile photoDagan Aseere's profile photo
3 comments
 
The ability to do this is super critical.  The existing welcome email formats the email in a very non professional way that is confusing to end users.
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The report that shows Files viewed in past 14 days is almost helpful. Knowing who owns the file is nice, but wouldn't it be better if it could show who viewed the files?
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Tara Dailey's profile photo
 
I completely agree!
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