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Eliz Crowley
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The report that shows Files viewed in past 14 days is almost helpful. Knowing who owns the file is nice, but wouldn't it be better if it could show who viewed the files?
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Tara Dailey's profile photo
 
I completely agree!
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Eliz Crowley

General Discussion  - 
 
Is there any way to search this community to see if others have already asked the question? When I use the search field at the top, it appears to search for other communities?
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Lori Logan's profile photoDylan Press's profile photoEliz Crowley's profile photo
4 comments
 
+Lori Logan Thank you!
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Eliz Crowley

Directory  - 
 
Password Policy question
We would like to have a policy that makes each user's password expire after a period of time (typically 90 days after the last password change). And it would be great if it worked for each user individually, so that we don't have to force everyone to change them all on the same day (as we've been doing).

I can't get past the password field in the policy creation process. We don't want to generate a new password for them, just force them to change their own on a regular basis. Is what we are looking for possible? Thanks.
Eliz
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Hassan Maynard (East Coast O&P)'s profile photoMichael Spencer's profile photoZooey Gonzales's profile photo
6 comments
 
Thanks +Michael Spencer

We have a PRO TIP written on our Reset Password Article. It states, 'PRO TIP- leave blank and check "Require password change on next sign in." Click Continue. This will force the user, upon his/her next Login, to reset their own password.' It's located under 'Reset Multiple Users, Groups, OUs, or All Users' 

Wanted to let you know it's there :D ! 
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Eliz Crowley

General Discussion  - 
 
Our Domain Health and Insight Center says we have 5 groups with "Anyone can view" set. But when we click the View Groups link, it just opens up the Groups directory. How do we find those 5 groups?
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Michael Stone's profile photoEliz Crowley's profile photo
2 comments
 
Thx.
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Eliz Crowley

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Google Search Tips - Warning: Drive is Flat

Do you find it difficult to find things in Google Drive? Moving from a hierarchical folder tree to Google Drive can be frustrating because Drive is so unstructured. They give us the illusion of "organizing" the drive into "folders, but these are just labels or tags. The files are really all in one big cloudy space, and a Search cannot be restricted by "folder" - it just searches all the files in that big cloudy space. So the right file naming rules become critical if you want to find anything.
 
Tip 1: Give the files full descriptive names:
For example: Say you have a folder for Sales, with a file named Report, and another folder for Marketing with a file named Report. On your computer you drill down to find the correct Report. In Google, when you search for "Report" it finds two apparently identical files. A better way is to name the files with detail - "Sales-Report" and "Marketing-Report" - now the same search reveals two easily recognized files.

Tip 2: Embed your search words:
Another way to improve search results is to use key words. Think about what word you might use to describe or search for a file, then embed that word in the title or in text at the top of the file. The next time you search for that word, this file will at least be in the search results.

Do you have tips you can share on searching in Google Drive?
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Eliz Crowley

commented on a post on Blogger.
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Google Apps Alert: Suspicious login detected - Google has started emailing our domain administrators whenever they detect a suspicious login attempt on any account. At first we were thrilled, then we were bombarded. Whenever anyone goes on vacation or business trip and checks their email from another ip, we get the suspicious login alert. We've even had alert emails when someone stepped over to another floor in our building and checked their email, alert! alert! suspicious login attempt! The last thing you need to do to someone traveling with just a phone is change their password for no good reason, especially if you don't have a way to reach them to tell them the new password. We've had 23 alerts since this started at the beginning of this month, several every week, and not one of them has been a genuine problem. We are no longer changing passwords, we just call around and confirm where the person is today. This warning system sounds like a good idea, but the false positives are too many cries of wolf, we can't stay on high alert forever. Which means if there ever is a real hack, Google will be able to say 'told you so' and we'll be in trouble, but how can we possibly function with this as it is?
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