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ProTrac Software
ProTrac: Serious distribution software at a sensible price
ProTrac: Serious distribution software at a sensible price


In order to run your business smoothly you must have a well-functioning inventory management system. If you don’t have one, it might cause a lot of trouble and start to disturb the execution of orders and day-to-day business.

Stock control, otherwise known as inventory control, is used to show how much stock you have at any one time, and how you keep track of it.
It applies to every item you use to produce a product or service, from raw materials to finished goods. It covers stock at every stage of the production process, from purchase and delivery to using and re-ordering the stock.
Inventory software allows you to consolidate your inventory systems into a single, integrated inventory control solution.
Inventory control software, allows you to efficiently manage every stage of the product lifecycle, as well as your different lines of business. You'll be able to manage inventory levels and get stronger control of inventory operations making sure that you never run out of inventory.
This how an #Inventory #Management #Software can help:

#Cost #Management
Accurately track and report costs by accounting for specific detailed landed costs and allocating inventory costs by value, space utilized or weight.
#Inventory #Control
Control inventory replenishment with the ability to minimize excess stock and fulfill orders on time. Having the right amount of inventory is key. Too much inventory is just as bad as having no inventory to fulfill needs
#Order #Fulfillment
Fulfill orders effectively with complete multiple warehouse, bin management and cross-location visibility capabilities.
#Inventory #Visibility
Gain real-time visibility into key inventory trends, on-time delivery metrics, shipping costs and carrying cost of inventory.
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Running a successful business requires a solid business software
Do you need a #business  #management #software? In a global economy, enterprises must be able to process huge amounts of information, build effective relationships with customers and vendors and manage operations around the world. a Business Management Software must offer solutions that boost profitability by providing the automation of business processes.

Enterprise Resource Planning Software, or Business Software, refers to software that manages all aspects of your business including Customer Relationship Management (CRM), Accounting, Inventory Management,  Email, Scheduling, Task Management, Reporting, Business Analytics, real-time reporting and analysis with dashboards/control panel, and much more. By integrating all of this modules into one enterprise system, your organization can have one ERP system that manages everything thus eliminating duplicate entry and allowing for the seamless flow of information across your business operations.
Here is a list of reason why you need a Business Management Software.
Simplifies day-to-day processes, increases organization and reduces administrative workload.
Boost profitability by providing the automation of business processes.
Fewer Meetings, Faster Decisions. Automated Reporting. One Platform.
Better inventory control, order management
Streamline processes & reduce administrative costs
A good business software should : Improve performance, Reduce risk, Ensure compliance and be Easy to implement.
If you are in the wholesale distribution business you definitely need a robust integrated business solutions software that is affordable yet easy to use.
A good distribution software is the perfect companion to any business that will allow you to manage your business operations in a single business software solution instead of many disconnected business applications without costing you a fortune to both purchase and implement.
Before you decide which business management software to go for, consult with your supply chain Manager, accounting manager and sales manager.
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cut Flower Order Entry
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In wholesale distribution, Profits are earned and taken away, a few pennies at a time

When a Distribution system is not keeping up with the marketplace that it serves a company’s employees will be forced to be creative and work around an ineffectual software program. Each time that the have redo something that the system should be doing, they are in fact creating a Non Revenue Producing Transaction. 
If a process in your system is not producing revenue, then it is not producing a profit. It is just an EXPENSE.
As a distributor, you utilize many different resources to sell, pick, ship, bill and replenish your inventory.  Each of these resources has an associated cost. 
You price your products to pay for bringing in, storing, selling, and replacing your inventory.  Once you have paid for all of these resources, you planned on a profit margin which would allow your company to grow and to help fund your retirement.
While on the road to market, costs started to show up that you had not planned to be a part of your cost structure.  These costs are caused by transactions which are being caused by manual work arounds that are required by your software.  If you have to walk back to the warehouse before you sell something at the counter, that walk makes you no money so it is just an expense.  If you have write out an inventory item and then key it into a sales order or a purchase order, the second time is just an expense.  While these transactions get the product out the door, but they do not produce any profit.
When the market is hot and things are rolling, these transactions are cloaked with robust sales. The wholesaler is not concerned with giving up a penny or two.  In the bright light of a recession these work arounds have their cloak of secrecy torn away because one penny, two pennies, three pennies can make a huge difference to the profit margin.  
What is a Non-Revenue Producing Transaction?
You can find these profit robbing transactions throughout your operation
Manually hand writing a sales ticket is the start of a major “Non Revenue Transaction” (NRT) which should be a part of your software system.
A hand written sales order ensures, that your inventory is not ever correct
A Hand written ticket ensures that someone is spending time looking up pricing on a sheet that was created some time ago or they are on the Web trying to negotiate yet another Web Catalog
A hand written ticket ensures that someone is going to rekey the ticket when it is posted into a computer so you can invoice the customer.  Instead of the 2 minutes for a software package to do this task, you are investing from 10 to 15 minutes
Pricing still has to checked and rechecked
 At the end of the day, you get no reports
The invoice is going to be mailed out
That increases your average days to pay by five to six days
Working around a bad or old Legacy takes up management’s time.  That time could be used to find new markets and new products to sell to that market. 
 It is difficult to see the future when your eyes are on micro-managing the results of an old or antiquated software package.  
Replenishing Inventory without using good replenishment software
Inventory that is not turning - is producing no revenue and is in fact costing you 20% plus prime.
When it is not turning - it is creating expense.   If it sets on the shelf and does not sell then it too becomes a “Non Revenue Transaction” (NRT)
Inventory that is turning
Is the only asset that creates profit 
If your replenishment system is not able to keep the proper amount of inventory on hand or it has too much of the wrong inventory on hand, either way the system is a LIABILITY.
Your Replenishment system IS A Non Revenue Producing Expense.  Carrying stagnate inventory at 20 % plus prime, restricts cash flow and your ability to buy the inventory that is selling.
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Business software or business application is any software or set of computer programs that are used by business users to perform various business functions. These business applications are used to increase productivity, increase collaboration and ultimately increase profits.
Most companies will outgrow the off-the-shelf software such as QuickBooks. It might have served its purpose but when the time comes for a serious business software you are looking at a  business software that is likely to be developed specifically for your business . Every business has unique requirements  that off-the-shelf software in unlikely to completely address.
What small business software do you need to launch your new company? It is an important question and one you need to answer before you start the business. Different Types Of Business = Different Types Of Software
An important thing to remember when thinking about business management software is that you need to choose what will help your business function more effectively. It is very easy to get lost all the bells and whistles of a particular software package – and this is detrimental to your overall business efficiency.
It might seem difficult to choose the right software. But if you keep in mind that you should only use what is adding to your business and facilitating your daily processes it’s much easier to determine what you need.
Your small business software needs to be designed to meet the demands of the wholesale distribution industry with fast order entry, fast and powerful searching, with accurate and reliable forecasting.
As a distributor your distribution software needs to be able to handle the following functions: Inventory Replenishment that includes the ability to analyze who is buying and who is not buying. Integration with Global Financial Bridge for Analyzing Income and Balance Sheets. Sales Matrix for in depth reviews of inventory, sales, and operations AP,GL, AR, CRM, Payroll, Web Integration, Electronic Forms, Remote Order Entry w Bar Coding
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A Funny Thing Happened On the Way – Out Of the Recession
Wholesale distribution software in 1977 was considered fantastic, if a wholesaler could create a sales order without a good ball point pen. In 2015 Sales Orders are being input from the Cloud using I PAD’s, I Phones, Surface’s and Androids. Today these new hardware and software advances are revolutionizing both the wholesale industry and the software industry that serves them. To gain a better perspective on the changes we have to go back a few years to 2007.
In 2007 the wholesalers and the software industry that serves them were delivered a wake-up call. That call took the form of a mind numbing and profit draining recession. The turmoil caused by the recession had everyone scrambling to survive this awful downturn.   Somewhere in midst of this battle for survival, there was a far distant beat that was doggedly persistent.  That beat was caused by the plodding of two horses that the new sheriff in town was riding into town.
We will call these to horses by name
Business Analytics
Customer Relations Management
What many do not understand is that these two horses arrived at different times. Business Analytics rode in first and as soon as it was available the large wholesalers latched onto this technology with abandonment.   They combined ‘getoutofhere” web sites with this new technology and they could see every customer large and small in their new, 360° view.
What products does this customer buy? How often do they buy the product?
What products has this customer stopped buying from our company?
What products are like customers buying that this customer never buys from us?
Are the customer’s sales and their margins in decline or are they rising?
The VPs in these large distribution companies were charged with gathering this Analytical Information. However they had a conundrum and it was:
How could they get this fantastic information to their sales people?
CRM was the answer. With CRM the Vice President could quickly parse the customer information that Business Analytics provided, out to their sales force. The combination of a Recession that had customers looking for better pricing, Business Analytics, CRM,  and Large Corporate Web sites these large wholesalers became a juggernaut.
                 Then a funny thing happened on the way out of the recession.
A firm in North Carolina, SALES MATRIX, was watching the phenomenon.  They had developed a Customer Analytical Software Tool that they called SWOT.  They formalized Business Analytics and then they took it one step further and integrated Business Analytics and CRM and they call that product SWOT CRM. 
 Within a matter of seconds, without switching from one program to another, a sales person could identify a sales opportunity with SWOT and without any special effort they could use their IPAD, I PHONE, or Android device and send a marketing message to the customer, directly out of SWOT CRM.
 The Customer Information that is delivered by SWOT CRM and the Customer Communication that was sent out from SWOT CRM are both done by the sales person.  No Vice President was required because SALES MATRIX has aimed SWOT CRM directly towards the street or counter sales person. 
That made this tool perfect for the small to mid-sized wholesaler.  That wholesaler has to compete with this information in the hands of their largest competitors and now it is available to the small to mid-sized distributor.  They can level the playing field between them and their largest competitors.
Pricing: Rather than make trying to compete with the large CRM houses that use five figures for pricing, Sales Matrix priced their SWOT CRM package so that any size company could utilize the software. A company who has two or three sales reps can afford to install and support SWOT CRM.
Professional Data Systems, Inc. has integrated SWOT CRM with their 4GL Relational Data Base ERP software, called ProTrac.  The ProTrac customers, across the country, will be able to hand their sales people the SWOT CRM software tool. SWOT CRM’s data base includes all invoices from the last 30 months. The SWOT CRM information can be delivered and used with less than an hour’s worth of training.
SWOT CRM literally takes the covering off of the company disk drives so that the sales reps can use the customer information that is buried there.  With this information in front of them they can easily serve their customers, large and small..
 Click on the link below and watch the video to see how –
Your sales people can see your customers in a 360° view, using SWOT CRM.
Consider the situation! One of your customers buys one thing from a large wholesaler’s website.   Immediately that large company knows your customer’s name, company name, address, phone number, address, and type of customer.
If you watch the above video, you know that SWOT can tell a wholesaler, within seconds, what like customers are buying or not buying.  If your customer buys just ONE ITEM that wholesaler can start sending discount flyers to your customer. If you believe this is not happening in your market, then you might add to your marketing strategy a Latin phrase, Ora Pro No Bis. (Pray For Us)
Professional Data Systems has 21 years of installing software for small to mid-sized wholesalers.  Give us a call to find out what today’s technology can do for you and your company’s future.
It is time to start letting technology work for you.

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#invnetory   #control  at its best from #protrac  
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It is easy and quick to enter orders with #protrac  
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