- CPC CorporationWatchman, 2007 - present40% A. Secretarial A1. Screen incoming calls to Business and Finance Manager and, as appropriate, provide requested information, take messages or redirect inquires to the appropriate office. A2. Maintain manager's calendar on Microsoft Outlook. Schedule and cancel meetings and appointments, as requested, using proper judgment as to time and location. A3. Make travel arrangements, such as plane reservations, hotel accommodations auto rentals. Following established guidelines, process reimbursements for out-of-pocket expenses. A4. Compose routine correspondence for the manager from general oral instructions. A5. Proofread drafts of correspondence for correct grammar, punctuation and spelling make corrections. A6. Create and maintain Business and Finance filing system. 40% B. Administration of Directories, Supplies and Equipment B1. On a monthly basis, update an internal telephone directory comprised of 400 listings by entering changes documented by staffing rosters or telephone service requests into a spreadsheet. B2. Update the ORION employee database for campus directory as necessary. B3. Maintain adequate levels of department office supplies, such as stationery and business forms. Process orders using on-line PAC system. B4. Reconcile storehouse and purchasing activity to monthly general ledger. B5. Track inventory of departmental office equipment such as PC's monitors, printers, typewriters and calculators. Negotiate maintenance agreements and contact vendors for required repairs. B6. Oversee operation of Xerox machines by ordering supplies, arranging for routine maintenance and contacting vendors for required repairs. 20% C. Supervision of Mail Services C1. Hire, assign work, train and evaluate one TTAssistant I position that sorts and distributes mail and serves as departmental courier. C2. Develop written procedures for sorting distribution of mail. Oversee and assist in prioritizing courier pick-ups and deliveries. C3. Oversee the quarterly audit of mailing services from computerized rosters and mail code listings. C4. Provide backup to TT Assistant I.
- Doesitmatter RecordingsCEO, 2009 - present
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