How to Develop Policy for Digital Archives

Historically corporate record retention policies organized records according to content. Purchase orders went in the purchase order box; invoices went in the invoice box; and so on.  

Thus, when you wanted to find or destroy records of a given content, you went to the box or folder designated for that content.

Automated Search for Content

Today, however, when you want to find particular electronic content you use a search engine.

Thus the old policy of organizing records and archives into folders/categories according to content is becoming less and less relevant. And the process of putting e-records into folders/categories according to content can be excessively labor-intensive.

Records management policy must adjust to a different paradigm, as explained in the blog post linked below.

#recordsmanagement   #emailpolicy   #recorddestruction  
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