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Azzier Computerized Maintenance Management System (CMMS)
Azzier Computerized Maintenance Management System (CMMS)

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Why CMMS Software is so important for any industry ?
Published July 24, 2016
The computerized maintenance management system (CMMS) is a specialized management software tool which performs a host of advanced functions including the tracking of O&M activities and other management functionalities. It also helps a maintenance team to keep a record of all the assets that they are responsible for, maintain a historical record of the tasks that they perform, and schedule & track maintenance jobs as well.
Hence CMMS software is a database application that helps to streamline and track each and every aspect of an organization’s maintenance operations. As the operations grow more complex and larger, the need for maintaining a centralized database system becomes absolutely essential.
CMMS Software Capabilities : CMMS systems can automate most of the logistic operations performed by maintenance management and their team. Thus CMMS systems replace the tedious and conventional manual maintenance tracking process. Based on the complexity of the system chosen, a typical CMMS system offers the following functions :
Generates and prioritizes work, and tracks the equipment or assets.
Keeps a track of all unscheduled and scheduled maintenance activities.
Tracks historical records of all work orders which are already processed.
Stores the information of all technical procedures or documentation of every component.
Stores maintenance procedures and warranty information of each and every component.
Creates Real-time reports of ongoing job activities.
Generates preventive maintenance work order procedures.
Tracks resource, budget, and labor cost for every component. Also, keeps a record of the shortest, median, & longest times required to complete a work order.
Supports inventory control with an automated many capabilities.
Allows outside service call and dispatch capabilities.
Many advanced CMMS software programs can also integrate with existing management systems and energy management & control systems (EMCS).
 
Who Uses CMMS Software?
CMMS software systems can assist maintenance managers, operations managers, and other workers to perform their daily ongoing tasks more efficiently by providing the real-time data on their assets. The concept of Maintenance Management Systems was introduced around 1970’s and they were primarily used in larger manufacturing plants. With the proliferation of personal computers & laptops, the origin of the internet & web-based platform, mobile internet access, organizations and businesses across every industry are currently implementing CMMS. Overall, CMMS systems are ideal for any industry where efficient workflow management, equipment uptime, monitoring facility and operation costs are considered as a key paramount.
More precisely, CMMS systems, are primarily used by facility managers, maintenance managers, technicians, mechanics, COOs, and CFOs. CMMS allows a flexible platform, that is applicable to a variety of industries.
 
How CMMS is becoming useful in various industries :
How CMMS helps theManufacturing industry : Machine downtime is a very common issue for production line and plant managers. There is no easy way to overcome this. And it results in a huge downtime with unutilized resource costs, a delayed manufacturing process, failure to deliver orders on time. But CMMS software systems provide preventative maintenance functions, optimized spare parts inventory levels, improved scheduling & planning, reduced resources, and regulatory compliance. That’s why manufacturers prefer to use CMMS software.
How CMMS helps in Educational Institutions : Universities, college campuses, and schools also use the numerous benefits of  computerized maintenance management software. Educational institutions need to adhere to and comply with many strict regulations and rules. These jobs become easier, more hassle-free and convenient by using CMMS software. The benefits are actually many for example : ensuring preventive maintenance, faster response time, improved workflow management, improved asset tracking & reporting, better management, and an improved performance.
How CMMS helps in the hospitality industry : Customer satisfaction is the topmost priority in any hospitality industry. Whether it’s a restaurant, casino, hotel, or a resort, augmenting the customer’s experience is the biggest priority. Facility managers in this industry strive their best to ensure that their equipment and facilities are up and running smoothly round the clock. The CMMS can benefit the hospitality industry with a managed daily inflow, improved asset tracking, improve response time, minimal equipment downtime, lower maintenance costs etc.
How CMMS helps in Facilities Management (General) : The Customers always need facilities to be available and running smoothly all the time. In today’s age, the facility and maintenance managers can’t keep track all phone calls, e-mails, and spreadsheets manually. CMMS software is the ultimate solution that helps them to handle these problems easily with an improved management, prompt response time, less downtime, extending the longevity of valuable assets, better coordination within maintenance department, and an improved accountability and transparency etc.
Advantages of Azzier’s most advanced CMMS technology :
One of the potential benefits of using Azzier’s CMMS is the elimination of paperwork and conventional manual tracking activities. The Azzier’s CMMS software system is compatible with any platforms such as PCs, mobiles, or tablets. It facilitates any industry to become more productive. It should be noted that the primary functionality of a CMMS lies in its capacity to collect and store data in an easily retrievable format. Hence it helps the O&M managers by providing the best information to increase the operational efficiency within a facility.
Advantages of Azzier’s most advanced CMMS technology:
Detection of imminent problems before any failure occurs resulting in less downtime and customer complaints.
Achieving a greater level of scheduled maintenance activities that facilitates a more effective use of resources.
Better inventory management and a better decision-making approach.
Maintaining an optimal equipment performance which results in a longer equipment lifetime.
A very effective & affordable alternative to the on-premise business applications.
The Azzier CMMS Software System is truly “a new era in CMMS“.
Written by: Sophie Nelia
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Interfacing in the Cloud
Published June 24, 2015

InterfacingThere are many different flavors of business software on the market today.

If you have an ERP (Enterprise Resource Planning) you can stop reading this article now. In theory, you have very little need for an interface because your ERP, does it all. Examples of this type of software are, SAP, People Soft, JD Edwards. On the other hand, if you have a best of breed system, it might require interfacing to another best of breed system to accomplish all the tasks at hand for you company. OK, if you have an ERP, you may find it doesn’t fully meet your needs, so you can read on too.

Since we are discussing interfacing, let’s first define what an interface is or is not. Customer’s often come to me and ask if we have an “interface” to load data from their legacy system to their new software system. This is not an interface. There’s no point in writing an interface that gets used once and gets tossed out. This is a “one time, data transfer”. This is generally done using a database tool, not programming code.

Interfacing, generally means that we want to move data between two foreign systems on a regular, on-going basis.



Batch or Real-time?


Most interfaces in the past were done by a batch method. This meant that the data in the source system, usually many records in a set, was bundled together in a “batch” and sent to the target system or receiving system. This could be done by a human initiating the process or by a automated process. This method was generally done at a quiet time when the systems are not being taxed by users, so generally at night.

Today, we are moving more toward the real-time method. This means the data is sent from the source system as it becomes available. For example, a spare part might be received in the source software system automatically triggering an interface that sends the transaction to the target finance software system. This method keeps data more current rather than waiting for a batch of data to load at a later time. The advantages are many. Information becomes more timely and relevant and the chance of data being re-keyed by humans who can make mistakes is eliminated. By sending single transactions, it also becomes much easier to debug when a problem occurs.



Front end or back end?


In the old days we wrote interfaces that took data directly from the source database and then put the data directly into the target database. This meant that the source system would have to develop an interface program that “understood” all the data requirements of the target system. This method was dangerous because the source system programmer was generally not familiar with the target system’s database.

Today we use a method that involves web services. Web services are programs that run “in front” of each system that is being interfaced. These web services take the place of the old interface program. The cloud interface is not written to the database but rather to a service that is used to send data from the source or to accept data in the target system. The service in the target system enforces the rules of the target system, thereby rejecting any bad data. The source service is used to extract and send the data from the source system to the target system based on a certain set of rules defined by the user.



The new method of using services to move data is what makes up the pieces of the “Cloud”. Imagine many systems, running in the Cloud, all interfaced and talking to one another.

You can think of the “new” cloud interface method the same as you think about money and banks. In the old days when we had a bill to pay, we went to the bank and took out paper money. We then took the money and delivered it to the store, got the goods and paid for them with cash. This old process meant that we had to take the chance of losing the money while on route, not efficient or safe.

Today’s interfacing is more like direct deposit. You setup an interface between two products and the data is seamlessly moved to the other product just the same as your pay being directly inserted to your bank account. This method removes responsibility from the end user to move the data/money. It now becomes the responsibility of the software supplier, who acts just like a bank. It also puts the onus on the expert, the software supplier, to manage the transactions, rather than local staff who don’t necessarily do this all day long, for a living.

The real leverage for the customer comes when all software systems run in the Cloud, managed by the software supplier, and they all have frontward facing interface services to send and accept data in a universal format. Companies will greatly reduce their hardware requirement going forward and servers will no longer be required at the end user’s site for programs. IT staff will be greatly reduced. Don’t worry if you’re the IT staff though, you’ll still have a job at the data center or server farm.
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How Important Is Maintenance?

ImportanceOfMaintenance

It’s quite funny. I often find myself trying to explain to others what I do for a living. Well, I say, “I provide asset maintenance software and related services to my customers who deliver maintenance services.” Sounds simple, right? Not really, they rarely get it. Well, have you ever really considered what maintenance means to us? Have you ever considered the fact that almost EVERY man made item on earth needs maintenance? The office building you’re probably reading this article from, requires a great deal of planned maintenance to make it a warm, clean, safe place to work in. It’s all around us, every day.

There’s really no end to the examples one can find related to maintenance and our everyday living and sometimes our health. The air we breathe, the roads we travel on, the schools we send our children to, are all dependent on good sound maintenance practices. Try driving to work and finding all the infrastructure on the way that requires maintenance.


To list some:

The car you drive
The road use drive on
The signal lights at the corner
The street lights on a dark day
The bridge to cross the river
The train track crossing
The street drains
This list is endless and the maintenance practice on these items is critical to your ability to move about and get on with life as we know it.

One of the biggest challenges I see in the future will be maintaining government assets. As we grow as a society, we demand more government assets and infrastructure to satisfy the public’s requirements. More roads, more bridges, more buildings. Our politicians are constantly building new projects and having ribbon cutting ceremonies. There’s all sorts of kudos for politicians when they unveil new public infrastructure. How often have you seen a Politician hand out an award or have a ribbon cutting ceremony for maintaining the assets? It’s rare.

As our society becomes more dependent on computers and robotics, the maintenance of those items will become more critical to keeping our community running. When people are replaced with robots, we won’t be able to “replace” a sick person at work with another person, we will have to fix and maintain the robot that does the person’s job. This all means more dependence on maintenance people, to perform preventive maintenance – in an attempt to avoid failure and more corrective maintenance – when failures occur.

So in conclusion, I think it’s safe to say, that there will be maintenance jobs available far into the future. I think it’s also true that, as maintenance professionals, we should continue to improve our maintenance practices and find new and innovative ways to deliver it. So the next time someone asks you what maintenance is, what will you tell them?
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Fast ROI and Hard Savings Keep the CMMS Software Market Healthy

The success of a Computerized Maintenance Management System (CMMS) solution can be directly related to a strong croiorporate focus on profitability and productivity. A CMMS can provide a substantial and quick ROI.

In an effort to become more competitive, managers are turning over every stone to find areas for improvement and cost savings. As they study the maintenance function, companies have found that maintenance makes up anywhere from 15% to 40% of total product cost. They are also discovering that dollars saved in maintenance can avoid significant expanse later. In larger companies, reducing maintenance expenditures by $1 million contributes as much to profits as increasing sales by $3 million. In the competitive markets that most companies find themselves, being able to improve maintenance and decrease unnecessary maintenance expenditures by $1 million is much easier and likely to occur than finding $3 million in new sales.

Realizing ROI
Every day when dealing with prospective clients we get into discussions on the potential Return on Investment (ROI). Since every organization uses the majority of their time directly on improving productivity and reducing operation costs, let’s look at how an cmm solutions can play a critical role in both of these areas.

Here are four key areas we can show significant gains:

Unified Data Collection and Reporting
The adage “garbage in garbage out” pertains to any software solution. CMMS allows you to reduce the amount of manual data entry to ensure consistency across the company. This is most important in measuring assets such as equipment and related performance. Records such as failure history, repair records, overhaul, preventative maintenance, labor, related costs and all resources used, should be measured and reported on in order to make short, mid, and long-term decisions. The reporting module in CMMS will allow everyone involved to quickly and easily report on all aspects of equipment history and make viable forward looking decisions. This information can lead to increases in equipment effectiveness from 50 to 85%.



Enhanced Workflow Management
CMMS was designed following a “Best Maintenance Practices” methodology. The benefits allow you to minimize downtime for regular inspections and repairs by developing and coordinating associated labor and materials required. The Web Based architecture also allows you to give access to third party partners such as contractors and other crafts to share pertinent work order information and requests. The many built in planning tools help to coordinate and manage workflow that can lead to further savings of 5-15% of overall maintenance costs.



Improved Equipment Uptime and Reliabilityinventory
With a CMMS, you can more effectively manage the preventive maintenance schedules to optimize equipment uptime and reliability. Most organizations manage in a reactive mode due to lack of pertinent preventive maintenance practices. The PM Module manages all scheduling of manpower, pertinent procedures and materials necessary to perform the necessary maintenance. By increasing the availability of pertinent equipment many organizations realize a 20% gain in equipment uptime resulting in improved productivity and resource allocation.



Inventory Cost Reduction
Getting a handle on your entire parts inventory is simplified in a CMMS through the Purchasing Package consisting of the Inventory, Item Request, Purchasing and Receiving Modules. A CMMS allows you to determine the appropriate inventory levels, manage the procurement process and manage obscure parts for older pieces of equipment needing specialized parts. The cost savings from optimizing inventory and purchasing would be 20% of the total inventory value.


The Azzier system represents “a new era” in CMMS and will provide substantial improvements in your asset maintenance management operations. Azzier also provides an opportunity for significant ROI when fully implemented and integrated into your corporate network.
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New Azzier Video.

Why Azzier?

Watch and see the Azzier difference.
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Azzier CMMS Introduction - Part 2

Azzier represents a new era in CMMS with it's advanced functionality and flexibility.

Watch this video to find out more.
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Azzier CMMS Video
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